Work With Us

OPERATIONS MANAGER

 

JOB SUMMARY

Reporting to the Executive Director, the Operations Manager (Full-time) is responsible for the operational requirements of Adelaide Youth Orchestras: administrating memberships, weekend rehearsals, production management of the concert program, volunteer management, yearly auditions, and daily running of the office.

 

DUTIES AND RESPONSIBILITIES - include but are not limited to: 

Leadership

  • Strong leadership skills and experience managing people, and providing training where necessary.
  • Problem solving, decision making, and conflict resolution skills.
  • Experience coordinating staff and contractors, providing support and supervision to empower them.
  • Strong focus on health and safety requirements, particularly child-safe policies, COVID-Safe policies, and duty of care.

Memberships and Weekend Rehearsals

  • First point of contact/ direct communication about rehearsals with parents, supervisors, students, and volunteers.
  • Ensuring the smooth coordination and practical needs for orchestral rehearsals, as well as administrative requirements.
  • Booking weekly tutors, and other guest musicians.
  • Distribution and monitoring of weekly schedules, and ensuring attendance sheets.
  • Maintaining contact with and assisting Conductors.

Concerts & Other Events

  • Operations Manager is responsible for all technical and stage management arrangements including equipment and instrument hire, piano tuning, crew, casual musicians, arranging additional insurances and coordinating external stage management support when required; transport, cartage etc.
  • Front of House/Box Office management via liaison with venue and tech managers.
  • Communication to conductors and musicians with concert schedules, instructions, sign in/sign out and all associated requirements.
  • All COVID/Health and Safety requirements.

Volunteers

  • Manage and liaise with all Volunteers, including weekend assistance, concert volunteers, front of house and box office.

Financial

  • Working with the Executive Director on approved budget for concert program, and administrating as required.
  • Facilitating invoices from contractors, venues, approved by the Executive Director.

Administration/Office

  • Assisting the Executive Director, as required.
  • Running the day to day administration, including IT/database requirements.
  • Other duties as required to ensure smooth running of the office and organisation.

Direct Reports

  • Conductors
  • Volunteers
  • Tutors
  • Casual Musicians
  • Concert Front of House/Crew/etc.

 

EXPERIENCE & QUALIFICATIONS

  • Background knowledge and experience in orchestral practice, instrumentation, and general rehearsal procedures and/or background knowledge and experience in arts and culture.
  • Interest and experience working with children and young people from diverse backgrounds.
  • Must have a high level of professionalism, verbal and IT proficiency, and organisational skills.
  • Must possess strong interpersonal, communication, and problem-solving skills when working with volunteers, supervisors, parents, students, tutors and conductors. 
  • Ability to work independently and as a team member, and maintain flexibility in quickly-changing circumstances.

A current SA Working with Children check, complete Child Safe Environments training and a current First Aid Certificate is a requirement of this position.

 

WHAT WE OFFER

The role is full-time at 38 hours, working Sunday – Thursday in School term, and Monday – Friday in school holidays. A renumeration package of $60,000 (plus 9.5% superannuation).

Please send a two-page cover letter, outlining your interest in the role, a current Resume (no more than three pages), two current references (name and contact details) to adyo@adyo.com.au . Please address your cover letter Attn: Ben Finn, Executive Director - no later than Wednesday 21 April, 2021.

 

ABOUT

Led by Artistic Director, Keith Crellin OAM, Adelaide Youth Orchestras is made up of 5 orchestras and 6 chamber ensembles with over 270 members between the ages of 8 and 24 years.

Adelaide Youth Orchestras brings:

  • Intrinsic value and impact on the artistic and cultural lives of young people;
  • Affordable, high quality music experiences for wide ranging audiences;
  • Highly accessible across concert and community venues in city, suburban and regional settings;
  • Audiences that reflect a broad demographic in age, postcodes, ethnicity, access to the arts;
  • Provides engagement and employment opportunities on a regular basis for 30 professional arts workers;
  • Provides creative and professional development for young aspiring musician soloists, Conductors, arts workers and managers;
  • Provides crucial links between mainstream artists, organisations & young, emerging artists;
  • Encourages talented young people to remain /study /work in Adelaide (especially those not entering music profession) creating an economic benefit to SA.

Adelaide Youth Orchestras, as an organisation, umbrellas:

  • Adelaide Youth Orchestra: the organisation’s senior ensemble. A symphony orchestra of up to 80 musicians, aged 12 – 21 years conducted by Artistic Director, Keith Crellin OAM;
  • Adelaide Youth Wind Orchestra: a wind orchestra of 37 musicians, aged 11 – 19 years conducted by Bryan Griffiths;
  • Adelaide Youth Sinfonia: a training orchestra of 60 musicians, aged 10 – 18 years conducted by Minas Berberyan;
  • Adelaide Youth Strings: a primary school level string orchestra of 57 musicians, aged 7 to 13 years conducted by Martin Butler;
  • Adelaide Youth Winds: a beginner level wind, brass and percussion musicians conducted by Sarah Byron;
  • Two AdYO String Quartets: coached by Keith Crellin OAM; AdSI String Quartet – a younger quartet coached by Minas Berberyan; Two AdYO Wind Quintets: coached by Bryan Griffiths; AdYO Brass Quintet: coached by James Dempsey.

Selected through yearly auditions from a wide demographic, these young musicians contribute enthusiastically to Adelaide’s creative landscape. Adelaide Youth Orchestras’ rehearsal and training program prepares them to present a number of different types of concerts throughout the year that are accessible in price, venue and rich in repertoire reaching varied and diverse audiences.

Many of these musicians will be part of the organisation for some years as they move up through the different ensembles instilling a lifelong relationship with music as well as the social & lifelong friendship opportunities. By employing a number of recognised music and arts professionals, Adelaide Youth Orchestras’ provides unique access for musicians to work with high calibre artists, through rehearsals, tutorials, masterclasses, art and drama activities, special events and performances.

Participation in this wide range of activities results in players not just improving musically but also in achieving all-round growth: developing cooperation and team skills, discipline, social and personal development, confidence and self-esteem. Career pathways are presented through the program and its links to other organisations such as Adelaide Symphony Orchestra, Australian String Quartet, Musica Viva, and the Elder Conservatorium of Music.